Landscape plants for scheduled planting areas
Use this guide to source living plant material for landscape beds, boundaries, screens and seasonal displays. Separate plants from hardscape, irrigation and aftercare so suppliers can price each scope clearly and protect live delivery.
Start with the right material groups.
Trees and root formats
Group trees by species, girth or height, container format and required staking condition. Keep each planting location and access constraint visible.
Shrubs and ground cover
For beds, borders and slopes, separate shrub blocks from ground cover by spacing basis and container size. Avoid mixing filler and feature plants in one line.
Seasonal and replacement material
For displays and phased replacement, state expected supply period and condition at handover. Do not treat temporary color material the same as permanent structural planting.
A material price is only part of the package.
One schedule, clearly separated scopes. This is a request outline, not an installation drawing.
Included materials
Covers trees, shrubs, palms, climbers, ground cover, seasonal bedding plants and plant-related growing media only when scheduled with the species.
Connections & interfaces
Confirm loading, transport and delivery phases in the supplier offer. State separately whether planting, initial watering and aftercare are included.
Confirm separately
Clarify rootball, container, bare-root or cell format, plant height or girth, quantity and any tagged grade before comparing offers.
Six details that make offers clearer.
- Plant schedule and product designation
- Give the exact schedule code, botanical name and approved common name. Attach the landscape drawing revision and identify each bed or block.
- Size and root format
- State required height, spread, girth or trunk height together with container volume, rootball size or cell type. Confirm the method used to measure the delivered plant.
- Condition and form
- Describe required habit, branching, single or multi-stem form, feathered or standard structure. Ask the supplier to declare how condition is controlled before supply.
- Quantities by zone and phase
- List plant counts by bed and delivery phase. If using linear metres for hedges or square metres for ground cover, include the project-specified planting density and resulting plant count. Show allowances separately.
- Growing media and planting accessories
- Confirm whether soil, compost, mulch, root barrier and staking materials are requested with plants. If included, list them against each plant group.
- Substitution and evidence requirements
- Ask how the supplier marks proposed substitutions and what plant passport, origin or condition documentation is available if required by the project.
| Item & description | Quantity |
|---|---|
| LP-01Trees for entrance avenue; species, girth and rootball size per planting schedule and tagged individually. | 42 pcs |
| LP-02Hedge planting for boundary line; container size and plants per linear metre confirmed by the project landscape detail. | 180 m |
Example quantities only; no live prices or supplier offers. Use your project schedule for final values and ask suppliers to list deviations.
Three checks before you decide.
Compare measured plant size
Check that offers use the same height, girth, branching and root-format requirements and the same measurement method. Plant count or container volume alone does not define an equivalent offer.
Access and replacement risk
Review how plants will be handled to the planting area and what replacement terms apply if material fails during the agreed period.
Separate supply from care
Confirm which activities sit in the plant supply price and which belong to the installer or landscape team, including water and temporary storage.
Details worth clarifying early.
How should I compare trees with different container sizes?
Ask suppliers to quote the same stated girth or height and root format. Then compare condition, branching and replacement terms, not price per tree alone.
Does a landscape plants request include soil and mulch?
Only if the schedule lists those materials with the plant item. Otherwise raise growing media and mulch separately to keep the supply boundaries clear.
Turn your material schedule into a request.
Create a Matravo account to prepare your request. For account or sourcing-flow questions, visit support.